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Project Secretary Cruise & Offshore (German speaking)

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Quick Facts

Summary

The project secretary is performing fulltime secretarial and administrative services for the Project Management Team of Project FRV (Fishery Research Vessel) within the department Cruise & Offshore. You have to be able to act quickly, be forethought, and you have to take the lead when necessary.

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Office of the Damen Shipyards Group in Gorinchem

Tasks & Responsibilities

  • Performing general secretarial and administrative work;
  • Will be responsible to keep the internal Project files up to date;
  • Will be responsible to perform Document Control tasks;
  • Assisting the Project Managers in their work;
  • Keeping diaries on paper and in digital form;
  • Responsible for correspondence and documents. This includes writing letters, notifications, etc., in accordance with specific instructions. Ability to do this in German and/or English to internal (e.g. various internal departments, foreign Damen building locations), and external parties involved in the project; 
  • Responsible for answering the telephone and screening calls;
  • Organizing foreign travel and hotel reservations including visa arrangements;
  • Organizing,preparing as well as participation in meetings. This includes the typing up of the minutes of the meetings and handling the distribution of the reports;
  • Distribution of technical data, including drawings;
  • Time registration and handling travel expenses.

Profile

  • A higher vocational education (MBO+/HBO), supplemented with a finished secretarial education;
  • Minimum 3-5 years relevant work experience;
  • Excellent spoken and written command of English and German (native);
  • Knowledge of and experience with business & management correspondence;
  • An ability to efficiently manage multiple tasks and priorities is essential;
  • Accurate, good organizational skills, representative, proactive, independent, flexible, stress-resistant and good communication skills.

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Patricia Simons, HR Assistant

Contact

Patricia Simons

HR Assistant

+31 (0) 183 65 48 08

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Damen Shipyards Group operates 40 ship- and repair yards, employing 8,000 people worldwide